Train, Train, Train: Why Good Records Management Depends on Good Training

In the complex and always-changing landscape of federal records management, the need for comprehensive training has never been more acute. Despite a common perception among managers that they are well-versed in the fundamentals of records management, a disconnect remains between confidence and competence. A revealing study from the Government Business Council highlights this gap. Fully [...]

By |2024-03-28T18:22:27+00:00February 29th, 2024|News|0 Comments

Ensuring Accessibility and Usability in Federal Electronic Records

As government bodies increasingly digitize their records under the direction of the U.S. National Archives and Records Administration (NARA) and the Office of Management and Budget (OMB), it’s imperative to make electronic records both accessible and user-friendly. Accessibility in the context of federal electronic records refers to the design and dissemination of information in a [...]

By |2024-03-28T17:57:06+00:00February 15th, 2024|News|0 Comments

2 Key Recordkeeping Considerations When Sharing Records Within or Between Agencies

The exchange of information and records within and between government entities can significantly enhance operational efficiency and policy implementation. For example, research published in Government Information Quarterly found that “inter-organizational information sharing improves efficiency by reducing the cost from shared development, pooling resources and shared technical expertise, and reducing redundancy in terms of multiple data [...]

By |2024-03-28T17:51:20+00:00January 30th, 2024|News|0 Comments

Understanding Where Cloud Solutions Fit in Federal Records Management

In the digital era, federal agencies are increasingly turning to cloud solutions for records management. This shift represents a significant departure from traditional, on-premises data storage, but it shouldn’t be surprising. “Cloud storage … can improve access to and sharing of records and data, increase security, increase potential for long-term preservation, take advantage of economies [...]

By |2024-03-28T17:50:51+00:00January 15th, 2024|News|0 Comments

Making Use of Audit Trails in Government Records Management: The Importance of Tracking Records’ Histories

In the complex world of government records management, the ability to track who has accessed and what has happened to individual records is invaluable. An audit trail—a step-by-step record that chronicles the life cycle of a document or record, capturing every interaction and modification made to it—lets you do just that. Audit trails work by [...]

By |2023-12-05T23:07:09+00:00November 30th, 2023|News|0 Comments

Disaster-Proofing Your Records Management Programs

Disaster-proofing your records management program is critical to ensuring business continuity and records retention in the face of catastrophes and emergencies. Yet government agencies are typically unprepared in this area, with only ad hoc and piecemeal strategies that make the process of protecting records against disasters unnecessarily complicated and difficult. To be fair, this isn’t [...]

By |2023-12-05T22:52:42+00:00November 15th, 2023|News|0 Comments

How Organizations Undermine Themselves in Records Management

Sometimes, organizations are their own worst enemies when it comes to records management. We may want to blame overly complicated regulations (“it’s not our fault”) or underperforming employees (“it’s the workforce, not the organization!”), but sometimes the problems with records management actually do occur at the organization-level and must be addressed there. Generally speaking, these [...]

By |2023-12-05T22:45:45+00:00October 30th, 2023|News|0 Comments

What You Need to Know About NARA’s Guidance for Business Collaboration Tools and Social Media Platforms

In an age where information flows endlessly through a proliferating number of digital platforms and systems, records management in federal government agencies is growing increasingly complex. Records are no longer confined to traditional documents; they now encompass a blend of media, data, and metadata. From emails and instant messaging to video conferencing and project management [...]

By |2023-12-05T22:36:52+00:00October 15th, 2023|News|0 Comments

Missing Records: Why Do So Many Records End Up Missing, and What to Do About It?

Most people tend to think about records management as a boring, tedious task. Not so! When records management goes wrong and important records turn up missing, headline-worthy scandals can ensue. As USA Today reports, “Biden and Trump documents expose wider problem: Missing classified records not uncommon.” It’s not just classified records, either. Even less sensitive [...]

By |2023-12-05T22:38:26+00:00September 30th, 2023|News|0 Comments

NARA’s Electronic Records Archives (ERA) 2.0 Update: A Primer

What Is Era 2.0? The National Archives and Records Administration (NARA) had initiated efforts to modernize and upgrade its Electronic Records Archives (ERA) system to ERA 2.0. NARA uses ERA to preserve and manage U.S. Federal electronic records. In fact, since 2008, it has handled over 900 terabytes of electronic records! It’s also the system [...]

By |2023-12-05T22:38:04+00:00September 15th, 2023|News|0 Comments

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